Before
- Document the purpose and lawful basis.
- Check whether the meeting contains sensitive or restricted information.
- Inform participants and provide the complete privacy information.
- Confirm the approved transcription platform, workspace and retention period.
- Prepare an alternative if transcription is challenged.
During
- Give a short spoken reminder.
- Pause transcription for unrelated or especially sensitive discussion.
- Avoid reading passwords, secrets or unnecessary personal details aloud.
- Record objections or agreed restrictions.
After
- Upload only the intended transcript to the correct workspace.
- Review, edit or reject extracted items before confirmation.
- Limit sharing to authorized recipients.
- Verify the retention date and delete unnecessary copies.
- Escalate rights requests, incidents or unexpected sensitive data.
Official sources
Use the authoritative texts below when making legal or compliance decisions.
This resource provides general product and operational information. It is not legal advice. Your organization remains responsible for assessing its specific use, lawful basis and obligations.